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General Services

Iowa Vertical Infrastructure Advisory Committee

Routine Maintenance Projects

Definition

Routine maintenance is defined as: Expenditures made for the regular upkeep of physical properties (i.e. Land, Buildings, and Equipment) including recurring, preventive and on-going maintenance necessary to delay or prevent the failure of critical and non-critical building systems and equipment. For purposes of this definition, building operational costs are not considered routine maintenance.

Funding Goal

Historically in Iowa, dedicated funding for routine maintenance has not been appropriated. Rather, funding has come from the operating budgets of the individual institutions and agencies at varying rates.

Often the level of funding has been reduced when the need to fund program activities has been deemed more compelling and necessary than routine maintenance. More often than not, this has resulted in deterioration of the very buildings that are necessary to deliver the programs.

The Iowa Vertical Infrastructure Advisory Committee has recommended a funding goal of $1 per square foot for routine maintenance of state-owned buildings. The Iowa Code requires agencies to request routine maintenance funding equivalent to 1% of the replacement cost of buildings. In FY2001 and FY2002, $2 million was appropriated for routine maintenance. This represented approximately $0.19 per square foot. In FY2003, no funding was appropriated and for FY2004, $1.6 million has been appropriated, representing $0.14 per square foot.

Routine Maintenance Definitions / Procedures