Procedure for Requesting Space on the Capitol Complex or Leased Space in the Metropolitan Des Moines Area

The following procedure should be followed when an agency requests an increase or decrease in square footage requirements either on the Capitol Complex or in leased space for the Des Moines metropolitan area.  This procedure will ensure your new requirements have been addressed and met in a timely manner.

See:   Space Management Rules at 11-100.6

See:   Association Services Manual

An agency shall notify the Department of Administrative Services, General Services Enterprise in writing at least 45 days prior to requested occupancy of new space (see Space Management Rules at 11-100.6) and at least 6 months prior to vacating or decreasing space (see Association Services Manual). 

Correspondence should be addressed to at the address noted below or e-mail:   Barbara.Bendon@Iowa.Gov  

Department of Administrative Services

General Services Enterprise

Hoover Building, Level A

1305 E. Walnut

Des Moines, Iowa 50319

Requests for additional space shall also include the following information:

1.      Name of the Department and/or Division making the request and the contact person, title and phone number
2.      Reason for the request.  Include changes in FTE's or new programs, special equipment, and any special needs to be considered in this request.
3.      The division or divisions that you propose moving and the number of people in each division associated with your proposal.  Please also identify whether these positions are permanent FTE's, temporary employees or contract/seasonal.
4.      A statement that funds for the project are available, the source of funding and the estimated budget amount.
5.      Desired completion date/date of occupancy.  Include any known time constraints.
6.      Will your agency need to acquire furniture as a result of this request?

In addition, the agency representative should submit the GSE Space Allocation form with this request. 

Upon receipt of your request, a professional space planner will be in contact with the designated agency representative for any additional information and to mutually develop a project scope.

Note:  If leased space is being considered, the current cost of leased office space in the Des Moines area ranges from $14.00 to $18.00 per square foot per year for a full service lease (including parking).