General Service Enterprise
Leasing Authority - Code Extraction
The Department
of Administrative Services (DAS) leasing program is composed of three elements;
lease all buildings and office space at the seat of government 8A.321 (6a),
coordinate leasing throughout the state and promote the collocation of state
agencies 8A.321 (6c). Each of these
areas can be analyzed separately to determine the best methods to provide
services.
Leasing at the seat of government.
Leasing in Des
Moines provides these basic functions for all state agencies; space for
agencies for the delivery of services to residents of Des Moines and Polk
County, space for agencies for which there is insufficient space on the Capitol
Complex, space for agencies in need of temporary space. Focuses of customer
service should be; an up to date data base of possible space in the Des Moines
area, an up to date data base of state leases in Des Moines, appropriate
contact with the agencies to be aware of their projected needs, space available
to meet un-forecast needs, and appropriate methods to pay for leases.
Leasing throughout the state.
Leasing
throughout the state provides these basic services for all supported agencies;
standard state lease, filter point for submittal of all leases to the executive
council for approval, data base of all leases, and other services requested. Other services can include legal review of
leases, data base of available lease space, and requests for proposals (RFP). Additional services can be provided as
requested, and for which agencies are willing to pay. Discussions following the leasing request for
strategies indicated that agencies are reluctant to pay for any additional
services. Approval of all leases by the
Executive Council is based on an executive order for Americans with
Disabilities Accessibility Act Guidelines (ADAAG) compliance and a letter to
all departments requiring use of our standard lease, an
Collocation of state agencies.
Leasing provides
for the identification of existing leases and the availability of space at
those locations for interested agencies. Data bases in the seat of government
and throughout the state for both supported and non-supported agencies allows
for this service. Services for leases outside
Future services.
As part of any
change in services, one of the first steps needs to be meetings involving the
leasing coordinators of the agencies we support. Changes to services should be
based on items that agencies want, can be supported by Department of
Administrative Services, and have a value added, both real and perceived.
Extracts from the Code of
8A.321 (6a).
Lease all buildings and office space necessary to carry out the provisions of
this subchapter or necessary for the proper functioning of any state agency at
the seat of government. For state
agencies at the seat of government, the director may lease buildings and office
space in Polk county or in a county contiguous to Polk county. If no specific appropriation has been made, the
proposed lease shall be submitted to the executive council for approval. The cost of any lease for which no specific
appropriation has been made shall be paid from the fund provided in section
7D.29.
8A.321 (6b). When
the general assembly is not in session, the director may request funds from the
executive council for moving state agencies located at the seat of government
from one location to another. The request may include moving costs, telephone
costs, repair costs, or any other costs relating to the move. The executive
council may approve and shall pay the costs from funds provided in section
7D.29 if it determines the agency or department has no available funds for
these expenses.
8A.321 (6c).
Coordinate the leasing of buildings and office space by state agencies
throughout the state and develop cooperative relationships with the state board
of regents to promote the collocation of state agencies.