Seat of Government Lease Procedures

Real Estate Leasing and Planning Services in Polk and contiguous counties

The Real Estate Leasing & planning function in Polk and contiguous counties is responsible for locating lease space and negotiating and preparing lease contracts that meets the state tenant's requirements. This also includes preparation of lease amendment for renewals, extensions, or alterations to existing space. Services provided include a wide range of lease negotiations for commercial leases where the State is the tenant: leases for offices, warehouse or storage facilities, special purpose requirements, or build to suit offices.

To request an increase or decrease in square footage, the agency should complete a Request for Service form or e-mail: Barbara.Bendon@Iowa.gov. If the request is for additional space on the Capitol Complex, the agency will also need to complete the Space Allocation Form.  If the request is for leased space, the agency will need to complete the Procedures for Requesting Space form along with the Space Allocation form and return to: Barbara.Bendon@Iowa.gov.

We understand the importance of quality service that meets the customer's needs. Customers are encouraged to contact: Barbara.Bendon@Iowa.gov regarding current on-going services or to request new service.

We understand the importance of quality service that meets the customer's needs. Customers are encouraged to contact: Barbara.Bendon@Iowa.gov regarding current on-going services or to request new service.

• Frequently Asked Questions Concerning Design/Space Planning/Moving
• Lease Agreement
• Lease Database at Seat of Government - (Updated annually)
• Lease Procedures in Polk and Contiguous Counties
• Leasing Authority - Code Extraction
• Modular Office Systems Standard
• Office Space Allocation Form
• Office Space Management Rule - 11-100.6
• Office Space Standards
• Procedures for Requesting Space
• Request for Service Form

Additional Real Estate Leasing and Planning Services in Polk and contiguous counties include:

Ø      Development and maintenance of statewide lease database;
Ø      Ensuring lease compliance and enforcement of both building owners and State tenant          throughout the lease term;
Ø      Administering the provisions of any lease escalation provisions or other rental adjustments;
Ø      Reviewing, approving and distributing lease change documents, such as changes of ownership,          address, or management;
Ø      Handling and resolving various premises problems concerning upgrades, repair and          maintenance;
Ø      Issuing special notifications to agencies or lessors, such as asbestos or energy conservations          guidelines and notifications;
Ø      GAAP reporting requirements;