Department of Administrative Services
Vehicle Auction Information for Saturday, July 25, 2009
Notice to the Public
Rules of the Auction
1. Dates and Times to Examine the Vehicles:
Prospective buyers may examine, start engine and operate accessories on auction vehicles only from 8:15 a.m. to 4:15 p.m. on Friday, July 24, 2009 and from 7:30 a.m. to 8:30 a.m. on Saturday, July 25, 2009. Over-revving of the engine on auction vehicles will not be tolerated. Only those individuals age 18 or older with a full valid driver's license will be permitted to start engines and operate accessories of the auction vehicles. Under no conditions will a vehicle be moved from its sale position by other than personnel authorized by the Fleet and Mail Bureau.
2. Public Property
Individuals tampering with or pilfering public property are in violation of the Code of Iowa and violators will be subject to prosecution.
3. Bid Numbers
You must register to bid. Bid numbers will be available Saturday, July 25, 2009 at the Fleet and Mail Bureau Garage. Registration times are 7:30 a.m. until the end of the sale.
YOU MUST BE 18 OR OLDER TO BID OR PURCHASE ITEMS AT THIS AUCTION.
4. Bid Deposit
A bid deposit is not required until an individual is the successful bidder. Then the bidder must make a $200.00 deposit (cash, traveler's check, postal money order, cashier's check, certified savings and loan check, certified credit union check, or certified bank check) for each vehicle purchased, made payable or endorsable to the State of Iowa. (Exception: Political sub-divisions may use either a requisition or a purchase order in lieu of the deposit).
NO PERSONAL OR COMPANY CHECKS WILL BE ACCEPTED FOR ANY $200.00 DEPOSIT OR FINAL SETTLEMENT, UNLESS ACCOMPANIED BY A LETTER FROM THE ISSUING FINANCIAL INSTITUTION GUARANTEEING THE AMOUNT OF THE CHECK.
5. Bid Default
You are cautioned to bid only on those items you are prepared to pay for and remove in accordance with the terms and conditions of the sale. All items awarded to you as the high bidder are contractually yours and must be paid for and removed within the time period allowed by these rules. The successful bidder agrees that in the event he fails to pay for the property or remove the same within the prescribed period of time, the State of Iowa, at its election and upon notice of default, shall be entitled to retain (or collect) as liquidated damages a sum equal to the greater of (a) 20% of the total purchase price of the vehicle(s) as to which the default has occurred or (b) $200.00 of the purchase price of the vehicles if the successful purchase price is less than $1,000.00.
6. Settlement of Purchased Vehicles:
Final settlement may be made Saturday, July 25, 2009. Final settlement must be completed by 3:30 p.m. Thursday, July 30, 2009. Deposits may be forfeited if the balance due is not paid by the date stated above.
A penalty of $25.00 per workday per vehicle will be assessed beginning the close of business Thursday, July 30, 2009 for any final settlement still owed to the State of Iowa. Payments must be received timely and in the terms specified in Item No. 3. In the event that a final settlement is not concluded by August 7, 2009, deposit(s) held against vehicles WILL BE FORFEITED to the State of Iowa.
7. Vehicle Storage
Vehicles purchased at this auction may be stored on State of Iowa premises at no charge until the close of business Monday, August 3, 2009. Vehicles remaining after this time and date will be assessed a $25.00 per calendar day storage fee that must be paid in full prior to release of vehicles and title documents.
8. Title Transfer:
Title transfer is made at the time of final settlement. The Fleet and Mail Bureau will furnish in-transit paper license plates to the successful bidder. Requests for duplicate titles will be processed for a fee of $25.00 per title.
9. Sales Taxes:
Iowa sales tax will not be collected at the auction. Sales tax where applicable will be paid to the County Treasurer at the time of application for license.
10. Guarantees and Warranties:
VEHICLES WILL BE SOLD AS IS, WITH NO GUARANTEES OR WARRANTIES, TO THE HIGHEST BIDDER.
11. Office Hours:
The office will remain open July 25, 2009 one-half (1/2) hour after the last vehicle is sold. Office hours for completing final settlement the following Monday through Thursday are from 8:30 a.m. to 3:30 p.m.
12. Announcements:
Any announcements, corrections, revisions of vehicle descriptions or bid reservations stated by the Administrator of the Fleet and Mail Bureau and recorded over the public address system during the course of the sale shall take precedence over printed materials.
13. Window Notations:
Any mechanical defects or disrepair conditions that are determined by or made aware to the Fleet and Mail Bureau are noted on the windshield of each vehicle. Obvious damage such as, but not limited to, body dents or rust perforation, tire wear, cracked windshields, or exhaust system deterioration may or may not be noted. Accident damage will be noted on the windshield if any single accident caused repairs in excess of $1,500.00 while the vehicle was owned and operated by the State of Iowa.
14. Auction Listing/Catalog:
See attached sheets. Vehicles will be sold numerically by the sale item number: Auction Listing/Catalog
15. Auction Poster:
To see a list of vehicles and equipment (such as: A/C, PS, etc.) Auction Poster